Team: Bureau Bot

Team Participants:

  • Val Franco
  • Alvin Henry
  • Jasmine Ng
  • Nathan Theng
  • Savannah Bosley

“The 5 of us created a chatbot that will answer your CSU policy-related questions in seconds. You can even sort it by campus and by department.”

Problem

The CSU system has a vast number of policies (over 4,200 folders and 82,000 chunks) scattered across various sources, making it challenging for staff and faculty to locate and understand relevant policies. This fragmented understanding of policies negatively impacts productivity, as individuals may spend significant time (e.g., an entire month) trying to find and interpret the necessary information.

 

Technical Solution

The team developed a chatbot called “ChatBot AI” that can quickly answer CSU policy-related questions. The chatbot utilizes web scraping tools (including Selenium for login-protected documents), data chunking, and embeddings created with Amazon S3 and Hugging Face’s Sentence Transformer to provide relevant policy information. The chatbot is hosted on an EC2 instance and leverages a Lambda function to query the embedded data and return responses to the user interface.

Showcase

Presentation RecordingA recording of AI Summer Camp students presenting their project.
SlideshowThe accompanying slides shown in the video.
Source CodeAll of the code and assets developed during the course of the AI Summer Camp.

About the DxHub

The Cal Poly Digital Transformation Hub (DxHub) is a strategic relationship with Amazon Web Services (AWS) and is the world’s first cloud innovation center supported by AWS on a University campus. The primary goal of the DxHub is to provide students with real-world problem-solving experiences by immersing them in the application of proven innovation methods in combination with the latest technologies to solve important challenges in the public sector. The challenges being addressed cover a wide variety of topics including homelessness, evidence-based policing, digital literacy, virtual cybersecurity laboratories and many others. The DxHub leverages the deep subject matter expertise of government, education, and non-profit organizations to clearly understand the customers affected by public sector challenges and develop solutions that meet the customer needs.